Users of a Capilano University website are expected to abide by the University’s Appropriate Use of Information Technology Facilities and Service policy (AR1122). In particular, users must “respect the rights of others by complying with all University policies regarding sexual, racial and other forms of harassment, and by preserving the privacy of personal data to which you have access.” Also, commercial use and advertising are not permitted in most instances. Weblog administrators reserve the right to revoke accounts and remove materials that do not conform to these guidelines. The full policy may be read at Responsible Use of Information Technology.
Process for Dealing with Inappropriate Content on a Website
Complaints to the IT Help Centre:
IT will notify the program chair/coordinator and will potentially lock the student out of the website until complaint/issue is resolved. The website may be removed/exported until an appeal process is initiated.
Complaints to faculty:
Complaints will be redirected to the IT Help Centre to follow the above process until resolved.
Security and Storage
Capilano University has taken a number of measures to secure and safeguard content posted online. However, users are encouraged to make backup copies of materials of their own. It is our intention to support user websites for as long as the project continues. If the project is terminated, we will work with users to migrate their work to a new environment.
Ownership and Related Rights
All copyright and related rights to original work posted on ePortfolios at Capilano University website is owned by and is the sole responsibility of its author(s). Website administrators will never claim ownership over users’ materials. A user may choose to license the content of his or her website through a Creative Commons license. More information on Creative Commons’ licenses is available through the Creative Commons website.
Capilano University Online Privacy Statement
Your privacy as a user of ePortfolios at Capilano University (https://eportfolios.capilanou.ca) is important to us. Capilano University supports the protection of privacy and the freedom of information throughout campus in accordance the Freedom of Information and Protection of Privacy Act R.S.B.C. 1996 c. 165.
Personal information provided on ePortfolios at Capilano University website is collected pursuant to section 26(c) of the Freedom of Information and Protection of Privacy Act, R.S.B.C. 1996, c.165 and Capilano University will not disclose personal user information unless permitted by law.
When you visit ePortfolios at Capilano University, a limited amount of information essential for the operation and security of the site is automatically collected. The collected information is used for the following purposes:
- Monitoring network traffic
- Creating visit and participation logs
- Storing and retrieving cookies
- Collecting user responses (voluntary feedback)
1. Monitoring Network Traffic
To ensure consistent service and security for ePortfolio users, IT Services monitors the site’s server 24 hours a day, seven days a week. The various software programs used to monitor network traffic, check for computer viruses, monitor network performance and ensure network security may detect the following visitor information:
- IP address and/or domain name
- Browser name and version
- Operating system
- Requested pages
- Referring URL
- User ID
The information is used for systems administration as well as for compiling aggregate information that allows IT Services to assess the number of site visits, average time spent on the site, number of users online and number of pages accessed.
2. Login Security (Secure Socket Layer)
IT Services is committed to securing your personal information with current security technology. Data resides in a database behind a firewall where it cannot be accessed without proper authorization. Secure Socket Layer (SSL) technology encrypts your personal login password information as it is transmitted over the Internet. To maintain your security on this site, you should keep your user name, password, and other personal-identifying information confidential.
3. Creating ePortfolios at Capilano University Visit and Participation Logs
Information that is collected through the website is used for the operations of ePortfolios at Capilano University.
4. Storing and Retrieving Cookies
Cookies are small files generated by a web site and stored in the visitor’s computer. When the visitor returns to the site, the server can retrieve the information stored in the cookie. Cookies cannot be read by a web site other than the one that set the cookie.
If you prefer not to receive cookies, you may turn them off in your browser, or set your browser to ask you before accepting a new cookie. Some pages may not function properly if the cookies are turned off.
5. Collecting ePortfolio User Responses
In the course of using ePortfolios at Capilano University, you may choose to provide IT Services with information to respond to your requests. For example, you may submit a web-based form to request support or assistance in creating a weblog. Any information provided by you will be addressed by the appropriate IT Service Desk staff.
Hosting the ePortfolio Websites
Student user accounts are active for 6 years post-graduation. Sites will not be removed automatically at the 6 year post graduation point, however, the student may not be able to login to the site due to a disabled user account. Should a student wish to keep their site 6 years after graduation (where their account has been disabled) they may request an export of the site via IT Services.
Website Deletion Policy
Student sites will remain available for use unless inactive for a period 18 months. Any inactive sites for a period of 18 months or more will be submitted for review to the program chair/coordinator to proceed with approval to remove.
By using the ePortfolios at Capilano University site, users agree to abide the University’s Responsible Use of Information Technology policy (ARM1122).
Although Capilano University makes every effort to maintain the security of this web site and your personal information, Capilano cannot guarantee against, and is not responsible for, unauthorized access or fraudulent use of your personal information.